5k Your Way and Move Against Cancer Photo and Video Policy:
5k Your Way, Move Against Cancer Photo Policy:
Photography or filming may take place at any Parkrun event and is common practice. Please see the Parkrun photo policy below;
https://volunteer.parkrun.com/hc/en-us/articles/16858159915282-2-16-Photography-Policy
Our 5k Your Way, Move Against Cancer ambassadors will likely take photos at each group event. These photos help us to inspire other people to engage in physical activity and to redefine what it means to be active when living with and beyond cancer. It also provides a means for historical recording of our 5k your way, Move Against Cancer groups over time.
Furthermore, our use of images helps to demonstrate diverse groups of people engaging in and enjoying physical activity both through our 5k Your Way groups and the parkrun community but also as part of the wider community. We ensure compliance with safeguarding laws and are supported both in-house through our Safeguarding Lead and externally with the support of other experts in the field of safeguarding.
By taking and publishing photographs 5k Your Way, MOVE Against Cancer is exercising its rights to freedom of expression and the rights of the public to receive information, and recording its interest in creating and archiving a historical record of 5k Your Way, Move Against Cancer groups by taking and retaining photographs which also have an indefinite period of promotional value, which are also ‘legitimate interests’.
Unfortunately, there are people out there who will use photos and videos for negative purposes, such as bullying, grooming, locating, and trolling. These can all start with a misjudged image. With that in mind we ask ambassadors to abide by the following principles.
5k Your Way, Move Against Cancer Ambassador Photographers
When acting as the group photographer, you should:
- Be an official 5k Your Way ambassador
- Make yourselves known to participants on the day
- Ask before you take a photo if anyone wants to opt out
- All recorded images should be stored securely and used only for the purposes set out in this policy.
- Delete images from their personal devices as soon as practical, having transferred those images securely to the 5K Your Way team.
Publication of Group Images and videos
Images captured at events may be published on the 5K Your Way social media feeds and/or the Move Against Cancer website. We may reach out to you individually for consent for using images or videos on other Move Against Cancer Publications, such as Annual Reports, flyers, presentations.
Notifying Participants
Move Against Cancer website states that photography or filming may take place (this policy) and the privacy policy also contains information regarding photography.
Right to Object
Importantly, under General Data Protection Regulations (GDPR), individuals have the right to object to their images being processed. Whilst it is not always possible to avoid an specific image being captured, where someone does object then reasonable attempts should be made to avoid photographing that individual, and all identified images of them should be deleted on request at the earliest possible opportunity unless there appears to be a reason why the image should be retained under data protection or other laws or duties.
All objections for the processing of images captured by an ambassador or designated 5k Your Way photographer should be raised with 5k Your Way, Move Against Cancer HQ at info@5kyourway.org to any images being deleted, and be formally recorded as an incident.
Identity
In some cases, it is particularly important to protect an individual’s identity, such as where someone might be employed as a social worker or where a child may need protection. As such, it is critical that ambassadors are mindful of, and sensitive to, such situations.
Full names should not be used when presenting images of children, and further care should be taken when children may be wearing clothing (such as school uniform) which could aid identification.
Appropriate Clothing
Under no circumstances should images be captured or shared of individuals in a state of undress, such as whilst they are changing before or after parkrun. Furthermore, where images of children are concerned, additional care should be taken that they are not clothed in a way that could cause them embarrassment, lead to bullying, or result in other inappropriate actions.
Always Positive
Images that are published or shared should positively reflect people’s involvement in 5k Your Way, Move Against Cancer groups and should always come from the perspective of celebrating participation as opposed to shaming people or making fun of them.
Inclusivity
Wherever possible, photographs should represent the broad range of participants in the 5k Your Way, Move Against Cancer groups and include people from as wide a range of backgrounds as possible.